TimecardOT - Free Timecard and Overtime Calculator

Calculate Hours & Overtime Instantly

Add your shifts and breaks to calculate total hours, overtime, and estimated pay. No login—data stays on your device.

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Week: Jan 6–12, 2026

Weekly overtime after 40 hours. No daily overtime required federally.

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Used for pay estimate only. Example: $25.00/hour

Enter your shifts

Regular
Overtime

Timecard Summary

Hours Breakdown

Regular hours 0.00h
Overtime hours 0.00h
Unpaid breaks 0m
Total hours 0.00h

Estimates only. Overtime rules vary by jurisdiction/employer policy.

How to Use the Timecard Calculator

  1. Enter Working Hours: Input your start and end times for each shift. The calculator automatically computes total hours worked.
  2. Add Breaks: Enter unpaid break times (e.g., 30 minutes) to ensure accurate net hours.
  3. Select Overtime Rules: Choose your region (US, Canada, UK, Australia) from the dropdown. This applies the correct laws for daily overtime (e.g., after 8 hours) and weekly overtime (e.g., after 40 hours).
  4. Calculate Pay: (Optional) Enter your hourly rate to see an instant gross pay estimate, including time-and-a-half and double time earnings.
  5. Print or Share: Use the "Print/PDF" button to save a copy for your records or "Share Link" to send a read-only timecard to your employer.

Perfect for freelancers, hourly employees, and small business payroll estimation. Compatible with all US states (including California 8-hour daily rules), Canadian provinces, and international standards.

Frequently Asked Questions

How do I calculate work hours and breaks?
Simply enter your start and end times in local format (e.g., 9:00 AM or 14:00). Add any unpaid break duration (like 30 minutes) in the "Break" field. The calculator automatically subtracts breaks from your total gross hours to give you net billable hours.

How does daily overtime (California/8h rule) work?
In jurisdictions like California, Alaska, and Nevada, overtime applies after working a certain number of hours in a single day (usually 8 hours). Select your region from the dropdown menu, and our tool will automatically apply these daily thresholds in addition to weekly limits.

What is the difference between weekly and daily overtime?
Weekly overtime (Federal FLSA) applies after working 40 hours in a week. Daily overtime applies after working 8 (or sometimes 12) hours in a single day, regardless of your weekly total. Our calculator handles both simultaneously.

How do I calculate double time pay?
Double time (2x your hourly rate) typically applies after 12 hours of work in a day (e.g., California) or on specific consecutive workdays. Open the "Overtime rules" panel and toggle "Double Time" to enable this calculation automatically.

Does this calculator support military time (24h)?
Yes. You can enter times in 24-hour format (e.g., 17:00 for 5:00 PM) or 12-hour format with AM/PM. The tool understands both.

Is my timecard data private?
Yes, completely private. Your timecard data is processed and stored strictly on your local device (in your browser). No data is ever sent to our servers or third parties.

Can I print or save my timecard as a PDF?
Yes. Click the "Print / PDF" button. In the print dialog that appears, choose "Save as PDF" as your destination to download a clean, professional copy of your weekly timesheet.

What are the overtime rules for United States?

Overtime rules vary by state. Here's a summary of the most common rules:

Region Daily OT Weekly OT Double Time
US Standard (FLSA) None > 40h (1.5x) None
California > 8h (1.5x) > 40h (1.5x) > 12h (2x)
Alaska > 8h (1.5x) > 40h (1.5x) None
Nevada* > 8h (1.5x) > 40h (1.5x) None
Colorado > 12h (1.5x) > 40h (1.5x) None
Puerto Rico > 8h (1.5x) > 40h (1.5x) > 12h (2x)
Kansas None > 46h (1.5x) None
Minnesota None > 48h (1.5x) None

*Nevada daily OT only applies to workers earning less than 1.5x minimum wage.

What are the overtime rules for Canada?

Canadian overtime rules vary by province. Here's a summary:

Province/Territory Daily OT Weekly OT Double Time
Federal (CLC) > 8h (1.5x) > 40h (1.5x) None
British Columbia > 8h (1.5x) > 40h (1.5x) > 12h (2x)
Alberta > 8h (1.5x) > 44h (1.5x) None
Saskatchewan > 8h (1.5x) > 40h (1.5x) None
Manitoba > 8h (1.5x) > 40h (1.5x) None
Ontario None > 44h (1.5x) None
Quebec None > 40h (1.5x) None
New Brunswick None > 44h (1.5x) None
Nova Scotia / PEI None > 48h (1.5x) None
Newfoundland None > 40h (1.5x) None

For provinces with both daily and weekly thresholds, overtime is paid on whichever calculation results in more OT hours.

What are the overtime rules for UK and Australia?

International overtime rules for UK and Australia:

Region Daily OT Weekly OT Notes
UK (Contractual) None > 40h OT pay not mandated by law; based on contract
UK (WTR Limit) None > 48h Working Time Regulations max hours
Australia (NES) None > 38h National Employment Standards
Australia (Award) > 10h > 38h Varies by industry award

UK overtime pay rates are typically defined in employment contracts rather than by law. Australian awards may include penalty rates for weekends and public holidays.

What is the Daily OT Threshold?

The Daily OT Threshold is the number of hours worked in a single day after which overtime pay (typically 1.5x your hourly rate) begins.

How it works:

  • If your region has a Daily OT Threshold of 8 hours and you work 10 hours in one day, you earn 8 hours at regular pay + 2 hours at overtime (1.5x) pay.
  • If your region has a Daily OT Threshold of 12 hours (like Colorado), you only get overtime after working more than 12 hours in a single day.

Examples by region:

Region Daily OT Threshold
California, Alaska, Nevada 8 hours
Colorado 12 hours
US Standard (FLSA), Ontario, Quebec None (weekly OT only)

Not all regions have a Daily OT Threshold. Some jurisdictions (like US Federal FLSA, Ontario, and Quebec) only calculate overtime on a weekly basis.

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Detailed Guide to Overtime Laws & Calculations

Understanding Overtime Pay

Overtime pay is additional compensation that employees earn for working beyond a specific number of hours in a workweek or workday. In the United States, the Fair Labor Standards Act (FLSA) sets the federal standard, requiring employers to pay "time and a half" (1.5 times the regular hourly rate) for any hours worked over 40 in a single workweek.

Daily vs. Weekly Overtime

Most jurisdictions, including the US federal government, only look at the weekly total. If you work 12 hours on Monday but only 30 hours total for the week, you would not earn overtime pay under federal law.

However, some states like California, Alaska, and Nevada have daily overtime rules. In these regions, if you work more than 8 hours in a single day, the extra hours count as overtime immediately, regardless of your weekly total. Our calculator supports both methods—simply select your state or region from the dropdown menu to apply the correct rules.

Double Time Rules

"Double time" refers to a pay rate of twice your regular hourly wage (2.0x). This is less common but mandated in certain areas. For example, in California, any work beyond 12 hours in a single day must be paid at double time. In British Columbia (Canada), double time kicks in after 12 hours as well. This calculator automatically applies these higher rates when you select a region that supports them.

Did You Know?

Salaried employees are not automatically exempt from overtime. To be "exempt" (not eligible for overtime), a salaried worker typically must earn above a certain salary threshold ($58,656/year as of 2025 under US federal law) AND perform specific executive, administrative, or professional duties. If you are a salaried worker earning less than this, you may still be entitled to overtime pay.

How to Accurately Track Your Time

  • Record Start/End Times Precisely: Don't round your hours. If you start at 8:03 AM, enter 8:03 AM. Even a few minutes can add up to significant pay over a year.
  • Account for Unpaid Breaks: Most employers do not pay for lunch breaks (e.g., 30-60 minutes). Ensure you deduct these from your total hours to see your "net billable hours." Our calculator has a dedicated "Break" field for this purpose.
  • Keep a Personal Record: Even if your employer tracks your time, keeping your own log (like the PDF export from this tool) is smart for resolving potential payroll discrepancies.

International Rules

Canada: Most provinces (like Ontario and Alberta) follow a weekly overtime threshold (usually 44 hours). However, British Columbia has daily overtime rules similar to California.

United Kingdom: The UK does not have a statutory requirement for overtime pay rates (like 1.5x) unless specified in your employment contract. However, the Working Time Regulations limit the workweek to 48 hours unless you opt out.